As it relates to the project management body of knowledge, change management concerns changes to the project scope, to all baselines, project plans and documents. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. The WBS for the SmartVoice Project is comprised of work packages which do not exceed 40 hours of work but are at least 4 hours of work. This acceptance will be based on a review of all project documentation, testing results, beta trial results, and completion of all tasks/work packages and product functionality. ), The scope change process (who initiates, who authorizes, etc. The project team will consist of personnel from the coding group, quality control/assurance group, technical writing group, and testing group. It includes a Gantt chart to visualize project progress. The WBS can be exported from the MS Project file. ), How the scope is measured and verified (i.e. Responsible for scribing duties during all project meetings and maintaining all project communication distribution lists. A carefully planned project schedule is key to … The Project Manager will present and review the project’s cost performance during the monthly project status meeting. Project plans include a lot of details and moving parts. Include an introductory paragraph in this section which provides some insight to the major milestones. The quality baseline is the baseline which provides the acceptable quality levels of the SmartVoice Project. Now that you understand the importance of using a simple project plan template, it’s time to talk about how to create one. ), Who is responsible for accepting the final project deliverable and approves acceptance of project scope, Completion of scope statement and WBS/WBS Dictionary. Include a Resource Calendar as part of your project plan. The schedule baseline provides a reference point for managing project progress as it pertains to schedule and timeline. x���A 0ð4Gp\Gc���������z�C. Include an … Work packages were developed through close collaboration among project team members and stakeholders with input from functional managers and research from past projects. endstream endobj 1432 0 obj<>/W[1 1 1]/Type/XRef/Index[102 1314]>>stream A successful project requires a detailed and well-planned Project Management Plan. trailer This section of the project management plan template should provide a summarized framework of the project and its purpose. The Project Manager will also measure performance as it relates to the vendor providing necessary goods and/or services and communicate this to the purchasing and contracts groups. 0000002019 00000 n Email: All email pertaining to the SmartVoice Project should be professional, free of errors, and provide brief communication. In recent years, projects have become the norm in every business field – from IT to construction, from marketing to legal or education. This is why the quality baseline is included in the Project Management Plan Template. Explore Asana created templates and find one for your next project. Project completion will occur when the software and documentation package has been successfully executed and transitioned to TSI’s manufacturing group for production. If any changes are proposed and approved by the Project Sponsor and CCB, the Project Manager is responsible for communicating the changes to the project team and updating all project plans and documentation. Cost and Schedule Performance Index (CPI and SPI respectively) will be reported on a monthly basis by the Project Manager to the Project Sponsor. This section of the project management plan template gives you an place where you should also identify who has approval authority for changes to the project, who submits the changes, how they are tracked and monitored. The following are the quality roles and responsibilities for the SmartVoice Project: The Project Sponsor is responsible for approving all quality standards for the SmartVoice Project. The Introduction provides a high level overview of the project and what is included in this Project Management Plan. The remaining member of the project team, as well as the stakeholders will be responsible for assisting the Project Manager and Quality Specialists in the establishment of acceptable quality standards. Based on feedback and input from the Project Manager and Stakeholders, the Project Sponsor is responsible for the acceptance of the final project deliverables and project scope. Milestone List. It will serve as a guide for communications throughout the life of the project and will be updated as communication requirements change. They will also work to ensure that all quality standards are met and communicate any concerns regarding quality to the Project Manager. For larger projects or projects with more complicated procurement management requirements, you can include the Procurement Management Plan as a separate document apart from the Project Management Plan. The Quality Specialists will assist the Project Manager in verifying that all quality standards are met for each deliverable. This template, along with all templates on our site, is based on our experience managing projects in accordance with the standards set by the Project Management Institute. Upon acceptance of the scope change request the Project Manager will submit the scope change request to the Change Control Board and Project Sponsor for acceptance. The Project Manager will work with the project’s quality specialists to establish acceptable quality standards. Generally, the Communications Management Plan defines the following: For larger and more complex projects, the Communications Management Plan may be included as an appendix or separate document apart from the Project Management Plan. Risk managers will provide status updates on their assigned risks in the bi-weekly project team meetings, but only when the meetings include their risk’s planned timeframe. This section of the Project Management Plan provides an overview of the purpose, scope and objectives of the project for which the Plan has been written, the project assumptions and constraints, a list of project deliverables, a summary of the project schedule and budget, and the plan for evolving the Project Management Plan. This section of the Project Management Plan should discuss the WBS, WBS Dictionary, and Schedule baseline and how they will be used in managing the project’s scope. Projects can cover: 1. Business cases, 2. These guidelines may include which level of the WBS cost accounts will be created in and the establishment of acceptable variances. Earned value calculations will be compiled by the Project Manager and reported at the monthly project status meeting. Gantt charts and project scheduling software – tools to plan and track projects. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. The purpose of this baseline is to provide a basis for ensuring that quality can be measured to determine if acceptable quality levels have been achieved. This portion of the Project Management Plan Template discusses how quality management will be used to ensure that the deliverables for the project meet a formally established standard of acceptance. The project plan is applicable to all types of IM/IT projects regardless of size, complexity or criticality. Be sure to consult our Work Breakdown Structure Template. A project management plan may consist of one document or a collection of component documents that provide extra detail for specific planning areas, such as the schedule, the work breakdown structure, or the stakeholder analysis. This information must be agreed to by the Project Sponsor and Functional Managers prior to beginning the project. The project manager will obtain schedule approval from the project sponsor and baseline the schedule. Activity definition will identify the specific work packages which must be performed to complete each deliverable. [This document is a template of a Project Management Plan document for a project. 0000000016 00000 n The Project Manager, Sponsor, and Stakeholders will establish and approve documentation for measuring project scope which includes deliverable quality checklists and work performance measurements. These improvements will be captured as part of the lessons learned knowledge base. Email should be distributed to the correct project participants in accordance with the communication matrix above based on its content. You can use a predefined template to create a new project with a single click. The Project is scheduled to last one year with standard 40 hour work weeks. The contracts and purchasing groups will review the procurement actions, determine whether it is advantageous to make or buy the items or resource required services internally, and begin the vendor selection, purchasing and the contracting process. For the sake of keeping it simple, we’ll break this part down into steps. 1 Introduction. Any delegation of approval authority to the project manager should be done in writing and be signed by both the project sponsor and project manager. In today’s post, you’re going to get a comprehensive project management template bundle. It sets the format and standards by which the project costs are measured, reported, and controlled. Project-related documents are created using different authoring tools such as Excel, Microsoft Project, Google Sheets, and PowerPoint. To meet deliverable requirements and expectations, we must implement a formal process in which quality standards are measured and accepted. The project manager must ensure that the plan facilitates the successful completion of the project and does not become an overwhelming task in itself to manage. Here the Project Plan Template discusses how you plan to staff the project. If a project team member is not required for a full 40 hour work week at any point during the project, their efforts outside of the SmartVoice Project will be at the discretion of their Functional Manager. Project schedules for the SmartVoice Project will be created using MS Project 2007 starting with the deliverables identified in the project’s Work Breakdown Structure (WBS). The Schedule Management Plan can be broken out as an appendix to the Project Plan. Why not just make a roadmap in Excel or Word and call it … If there are any scheduling delays which may impact a milestone or delivery date, the project manager must be notified immediately so proactive measures may be taken to mitigate slips in dates. All project deliverables should be defined in order to provide a foundation and understanding of the tasks at hand and what work must be planned. As with any task in project management, a project management tool will help you with your project planning. Although they vary according to industry, project-planning processes are the more traditional project elements. This plan identifies and defines the roles of SmartVoice project team members as they pertain to communications. The project team will be a matrix in that team members from each organization continue to report to their organizational management throughout the duration of the project. The Project Manager is responsible for planning, creating, and/or managing all work activities, variances, tracking, reporting, communication, performance evaluations, staffing, and internal coordination with functional managers. This may be a simple project management spreadsheet an Excel project tracker or something even more complicated like an Excel project management dashboard. The Risk Register for this project is provided in Appendix C, Risk Register. 0000001513 00000 n With this CPM Template from Vertex42, determine the most critical task… Based on this analysis, the project manager will identify any improvements that can be made to the risk management process for future projects. Cost variances of 20%, or +/- 0.2 in the cost and schedule performance indexes will change the status of the cost to red or critical. Not all projects are concerned with developing source code for a new software product. For complex or large projects the Change Management Plan may be included as an appendix to the Project Management Plan or as a separate, stand-alone document. 0000003250 00000 n The Simple Project Management Plan Template simplifies project management planning in your stead, thus making it easier and faster for your convenience. A project management plan is a means to ensure the grant's objectives are met in a timely manner, within the budget and according to a specified timeline. w�Щ0Y�P��`����R����@I��b��x~����M������;ep1Nl�c\����ƒ���:D7�1�����t�aP;P͐���������8C��Ol����T��\� -b```2L�|~m% �N� Use it for smaller projects with a small number of tasks and dependencies. A successful project requires a detailed and well-planned Project Management Plan. [This document is a template of a Project Management Plan document for a project. It also includes a communications matrix which maps the communication requirements of this project, and communication conduct for meetings and other forms of communication. You should give considerable thought to how you want to manage communications on every project. A project management plan is a complicated process, and a well-crafted project management plan plays a key role in managing the project with perfection. This should include a high level description of the project and describe the projects deliverables and benefits. A Project Management Plan explains how to manage the project. If you want to know what is a project plan, be sure to go to our blog and read the blog entry titled, “What is a Project Plan?”. The Project Manager is responsible for quality management throughout the duration of the project. The purpose of the Communications Management Plan is to define the communication requirements for the project and how information will be distributed to ensure project success. The WBS Dictionary defines all work packages for the SmartVoice Project. This section of the project plan should also include how resources will be procured and managed as well as the key resources needed for the project. This section should describe, in general terms, the roles and authority of project team members. To make project management even easier, we let our users prioritize tasks, indent and outdent, set dependencies in one click, durations and progress right on a Gantt chart online by dragging and dropping tasks and their attributes. The software must meet or exceed the quality baseline values in order to achieve success. Every work package in the WBS is defined in the WBS Dictionary and will aid in resource planning, task completion, and ensuring deliverables meet project requirements. All members of the SmartVoice project team will play a role in quality management. A project team directory is also included to provide contact information for all stakeholders directly involved in the project. The project sponsor will participate in reviews of the proposed schedule and approve the final schedule before it is base lined. Staffing requirements for the SmartVoice Project include the following: Project Manager (1 position) – responsible for all management for the SmartVoice Project. Find the Best Project Management Template for Projects of All Sizes. 0000004511 00000 n The scope of this project does not include any changes in requirements to standard operating systems to run the software, software updates or revisions. Start planning with our Project Plan Template. This section of our project management plan template provides a summary of the Scope Management Plan in which it addresses the following: We have a detailed Scope Management Plan Template available on our website which can be included as an appendix to the Project Management Plan for larger or more complex projects. All budget authority and decisions, to include budget changes, reside with the SmartVoice Project Sponsor. %PDF-1.4 %���� Costs may be rounded to the nearest dollar and work hours rounded to the nearest whole hour. In accordance with TSI’s organizational standard, the following will be designated as milestones for all project schedules: Roles and responsibilities for schedule development are as follows: The project manager will be responsible for facilitating work package definition, sequencing, and estimating duration and resources with the project team. The cost baseline for the SmartVoice project includes all budgeted costs for the successful completion of the project. Financial performance of the SmartVoice Project will be measured through earned value calculations pertaining to the project’s cost accounts. Any approved changes to these milestones or dates will be communicated to the project team by the project manager. This section of the Project Plan provides a general framework for the approach which will be taken to create the project schedule. The Senior Quality Specialist is also responsible for maintaining quality control and assurance logs throughout the project. 1416 17 The Project Sponsor is responsible for formally accepting the project’s final deliverable. The Cost Management Plan clearly defines how the costs on a project will be managed throughout the project’s lifecycle. The Project Manager, Joe Green, has the overall authority and responsibility for managing and executing this project according to this Project Plan and its Subsidiary Management Plans. The project management life cycle is made up of four phases. All resources must be approved by the appropriate functional manager before the resource may begin any project work. Responsible for ensuring all testing resources are coordinated. The Project Schedule Baseline and Work Breakdown Structure are provided in Appendix A, Project Schedule and Appendix B, Work Breakdown Structure. The Quality Specialists are responsible for working with the Project Manager to develop and implement the Quality Management Plan. They can help teams set goals, assign tasks, manage expenses, monitor progress, stay on schedule, and move a project from one milestone to the next. Below are links to sample management plans. By having a solid communications management approach you’ll find that many project management problems can be avoided. The Quality Specialist will have primary responsibility for compiling quality reporting and metrics for the Project Manager to communicate. Look back at the Project Charter for information to include in this section. The SmartVoice Project will require all project team members for the entire duration of the project although levels of effort will vary as the project progresses. Some resources may be needed for the entire length of the project while others may only be required for a portion of the project. The most likely and highest impact risks were added to the project schedule to ensure that the assigned risk managers take the necessary steps to implement the mitigation response at the appropriate time during the schedule. TSI has been successful in gaining market share because of its aggressive pursuit of product quality, ease of use, flexibility, and customer service. Resource estimating will be used to assign resources to work packages in order to complete schedule development. The scope for this project is defined by the Scope Statement, Work Breakdown Structure (WBS) and WBS Dictionary. When planning a large project, it can help to break things down into smaller, more manageable pieces. Provide a summary list of milestones including dates for each milestone. Every effort will be made to proactively identify risks ahead of time in order to implement a mitigation strategy from the project’s onset. The Project Manager will ensure all quality standards and quality control activities are met throughout the project. Work Breakdown Structure (WBS) Template. Usually, the goal of a planning process is to benefit the organization by changing a process, offering a product, or solving a problem. This detail should include what the project does and does not include. Responsible for ensuring all testing is complete and documented in accordance with TSI standards. This section should include discussion on matrixed or projectized organizational structure depending on which is being used for this project. It should also include which organizations will provide resources for the project and any resource constraints or limitations. The project manager is responsible for communicating with organizational managers on the progress and performance of each project resource. All requirements for SmartVoice must be determined to base design upon, This is the theoretical design for the software and its functionality, All coding completed resulting in software prototype, Complete SmartVoice Testing and Debugging, All functionality tested and all identified errors corrected, Complete Transition of SmartVoice to TSI Production, Completed software and documentation transitioned to operations group to begin production, Meeting to review action register and status, Present metrics and status to team and sponsor, Present closeout of project phases and kickoff next phase, Phase completion report and phase kickoff, Review of any technical designs or work associated with the project, Includes work hours for all project team members for gathering requirements and planning project, Includes work hours for all project team members for work on SmartVoice conceptual design, Includes all work hours for coding of SmartVoice, Includes all work hours for testing (including beta testing) of SmartVoice software, Includes all work hours for transition to operations and project closeout, At least 98% recognition level with 2% or less errors in text, Using standard TSI English language databases, No errors associated with running software with compatible applications, Less than 1% failure rate in beta testing new users to run setup and execute software functionality, Communication requirements based on roles, Identifies who is responsible for managing costs, Identifies who has the authority to approve changes to the project or its budget, How cost performance is quantitatively measured and reported upon, Report formats, frequency and to whom they are presented, Who has authority and responsibility for scope management, How the scope is defined (i.e. The project manager will work with the project team, contracts/purchasing department, and other key players to manage the procurement activities. Start planning with our Project Plan Template. It should be written as an Executive Summary for the Project Management Plan. Quality Management Plan. Proposed scope changes may be initiated by the Project Manager, Stakeholders or any member of the project team. startxref In the event a procurement becomes necessary, the Project Manager will be responsible for management any selected vendor or external resource. Be sure to review it and determine if it’s necessary for managing your project. The Technical Writer will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. x�b```b``ig`�q ��������&�1O�-gOd_�z��9��_v�s�B���� �wؖ�egc+c�ǡ���nξ�=����3cw�"OR��g�c��\�Wx̰�f,�s�%� �.���WlM@l�^GA[�S@���^OC�9��=������Gy��.�95$��y�E~�*D�3 .�i��0Cpo�!/���CGMz-&5�8L��v+����Ȣ _�� ��9���]� �q�S��a�Â��ᑡ@A��*����(ʵ�N�s���,x�GQ���6�%wZ@�Ծ@�{H�EBm�dO��N�W�c?&��6�2�P�6~ ��o�E��Á�~;�{�0�pA��ym�W�z���j4LD��O� �7ZK�\�������؂IM�@����~*���Ʀ�$n�i�=FdR��"ϗ�P���DM:5.7 0�/=v+5T���&Ϋ,�\x���*X�F^���00�t4 ��QH5�� �2�4��R��� �a`RB�%::����LDHI"�((l��oll�"�a��(���u����B���+�B��NM��D�2F �u@4+A+ The SmartVoice Project Sponsor will chair the CCB and any changes to project scope, cost, or schedule must meet his approval. The schedule was completed, reviewed by the Project Sponsor, and approved and base-lined. This chart is comprised only of major project milestones such as completion of a project phase or gate review. 0000002429 00000 n Grant funding agencies require a well-articulated plan. Feasibility studies and the definition of IM/IT requirements, 3. 0000002905 00000 n Any proposed changes to the schedule will follow TSI’s change control process. Total Software Incorporated (TSI) has recently approved the SmartVoice project to move forward for project initiation within the research and development (R&D) group. Activity sequencing will be used to determine the order of work packages and assign relationships between project activities. Quality management is the process by which the organization not only completes the work, but completes the work to an acceptable standard. <]>> Provide a summary list of milestones including dates for each milestone. Scroll down to the bottom of the page for the download link. Any procurement actions exceeding this amount must be approved by the Project Sponsor. Look for the detailed Risk Management Plan Template, Risk Register Template along with our article on how to perform a risk assessment meeting. Excel Budget Template. It is important that the approach to managing the projects’ scope be clearly defined and documented in detail. The more detail included in this section, the better the product. Quality Management Plan is a well-defined set of documents and information to efficiently manage the quality throughout the software development project starting from planning to the software deployment. Depending on the size of the project, the Project Management Plan can serve as the main planning document for the project (smaller projects), or it can serve as a parent plan with a series of subordinate plans (larger projects). Scope management for the SmartVoice Project will be the sole responsibility of the Project Manager. Effective schedule management is necessary for ensuring tasks are completed on time, resources are allocated appropriately, and to help measure project performance. Project plan templates. The project manager will work with all resources to perform project planning. All coding and programming tasks will be reviewed by the Senior Programmer prior to implementation. The Testing Specialist will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. To sum it all up, this template flawlessly combines simplicity and functionality. The Senior Programmer will be managed by the Project Manager who will provide performance feedback to the functional manager. Project Management Templates Use these free PowerPoint and Excel templates to create a professional project roadmap for your next stakeholder meeting. Scope Statement, WBS, WBS Dictionary, Statement of Work, etc. The Senior Quality Specialist will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. During all project meetings the timekeeper will ensure that the group adheres to the times stated in the agenda and the recorder will take all notes for distribution to the team upon completion of the meeting. © Project Management Docs. This section of the Project Plan should include discussion of the scheduling tool/format, schedule milestones, and schedule development roles and responsibilities. When Do I Use the Project Plan Template? The Project Sponsor will review all project tasks and deliverables to ensure compliance with established and approved quality standards. To keep everything documented and organized, snag this free template. Plot your project schedule visually with a Gantt chart. Working within the cost management guidelines is imperative for all project team members to ensure successful completion of the project. There may be smaller milestones which are not included on this chart but are included in the project schedule and WBS. In reality, even if the deliverables are small, you still need to estimate how long each task will take, identify the resources required, and assign activities to team members. Plan in sprints or plan waterfall projects on the interactive Gantt … The Project Manager will take the lead role in ensuring effective communications on this project. The approach for managing risks for the SmartVoice Project includes a methodical process by which the project team identifies, scores, and ranks the various risks. To learn more about project management plans, you can scroll on and pick out a project management plan example or two while you’re at it. Project Management Software Tools Task lists, schedules, file sharing, comms, analytics & reporting – these tools do it all. Responsible for working with the Project Manager to create work packages, manage risk, manage schedule, identify requirements, and create reports. Quality Specialist (1 position) – responsible for assisting the Project Manager and Senior Quality Specialist in creating and tracking quality control and assurance standards. The Communications Matrix will be used as the guide for what information to communicate, who is to do the communicating, when to communicate it, and to whom to communicate. A detailed Quality Management Plan Template is available for use on our website. Planning the process. All change requests will be logged in the change control register by the Project Manager and tracked through to completion whether approved or not. It includes 27 slides. Since risk management is a science in itself, we have many risk management templates available on our website. The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project. 0000004091 00000 n Work started on work packages will grant that work package with 50% credit; whereas, the remaining 50% is credited upon completion of all work defined in that work package. 0000003172 00000 n Before you start creating a project plan, make sure you know all of the … The Project Manager will be responsible for managing and reporting on the project’s cost throughout the duration of the project. The scope of this project also includes completion of all documentation, manuals, and training aids to be used in conjunction with the software. Be sure to check out the detailed Schedule Management Plan Template available on our website. The Procurement Management Plan should be defined enough to clearly identify the necessary steps and responsibilities for procurement from the beginning to the end of a project. Whether you’re planning a product launch or marketing campaign, Asana has a project management template to help you organize, track, and complete your next initiative. 0000004758 00000 n xref Programmer (1 position) – responsible for coding and programming for the SmartVoice Project. A successful project requires a detailed and well-planned Project Management Plan. It is imperative that the team ensures that work is completed at an adequate level of quality from individual work packages to the final project deliverable. The Quality Specialist will be managed by the Project Manager who will provide feedback, along with the Senior Quality Specialist to the functional manager for performance evaluations. You plan projects and create powerful best Gantt charts online quickly as the app schedules tasks automatically. The Programmer will be managed by the Project Manager and feedback will be provided to the functional manager for performance evaluations by the Project Manager and Senior Programmer. Any corrective actions will require a project change request and be must approved by the CCB before it can be implemented. The Project Manager is also responsible for communicating and tracking all quality standards to the project team and stakeholders. In addition to this Project Plan Template we have a detailed Procurement Management Plan Template available on our website. The project manager will also create the project schedule using MS Project 2007 and validate the schedule with the project team, stakeholders, and the project sponsor. Without a thorough Quality Management Plan, work may be completed in a substandard or unacceptable manner. Start with a flexible project plan template. Technical Writer (1 position) – responsible for compiling all project documentation and reporting into organizational formats. The scope of TSI’s SmartVoice project includes the planning, design, development, testing, and transition of the SmartVoice voice recognition software package. To get a better idea of the project planning process, refer to a project management plan template. This section should include quality roles and responsibilities, quality control, quality assurance, and quality monitoring. Any team member or stakeholder may submit a change request for the SmartVoice Project. 0000008234 00000 n The SmartVoice boundary conditions are: CPI less than 0.8 or greater than 1.2 SPI less than 0.8 or greater than 1.2. This section of the Project Plan is where you outline the overall management approach for the project. ProjectManager.com’s award-winning project management system combines powerful project planning and scheduling features with collaboration tools for teams. The SmartVoice Project must meet the quality standards established in the quality baseline. Quality Checklists, Scope Baseline, Work Performance Measurements, etc. It is important for all projects to clearly define and communicate quality standards and the quality baseline serves this purpose. The Project Manager will provide oversight and management for all procurement activities under this project. The below chart lists the major milestones for the SmartVoice Project. For the SmartVoice Project, control accounts will be created at the fourth level of the WBS which is where all costs and performance will be managed and tracked. These will be reported and require corrective action from the Project Manager in order to bring the cost and/or schedule performance indexes back in line with the allowable variance. The Project Manager will negotiate with all necessary TSI functional managers in order to identify and assign resources for the SmartVoice Project. Failure to clearly establish and communicate project scope can result in delays, unnecessary work, failure to achieve deliverables, cost overruns, or other unintended consequences. The Project Manager will then ensure these procurements are reviewed by the Program Management Office (PMO) and presented to the contracts and purchasing groups. Plan large or small projects. The scope statement from the project charter should be used as a starting point; however, the project plan needs to include a much more detailed scope than the charter. The schedule baseline and work breakdown structure (WBS) should be created in Microsoft Project. 0000005306 00000 n Sample Management Plan 1; Sample Management Plan 2; Sample Management Plan 3 CPM is an essential part of project management. In this section you should provide an overview of your communications management approach. A project management template is an effective tool for any project -- big or small, simple or complex. We have a detailed Communications Management Plan Template available on our website. Project management templates serve many purposes. If you are looking for editable and good looking project plan PowerPoint template slides, look no further. This section of the project plan template should also mention or discuss actions taken if any changes to the milestones or delivery dates are required. Also, project management templates in excel are easily available and categorized for major phases of the project. Once this is achieved the project sponsor will review and approve the schedule and it will then be base lined. Upon the completion of the project, during the closing process, the project manager will analyze each risk as well as the risk management process. Top 20+ project management template excel spreadsheets of the year 2020 are related to scheduling, tracking, planning, risk management, and budgeting. Despite its simplicity, it actually doesn’t leave out the important factors that a planning document should have. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. As for projects, you must define the prerequisites for project templates. State the scope of the project in this section of the Project Management Plan. Variances of 10% or +/- 0.1 in the cost and schedule performance indexes will change the status of the cost to yellow or cautionary. Responsible for assisting the Project Manager in Configuration Management and revision control for all project documentation. These process standards are in place to maximize project efficiency and minimize waste. While voice recognition software is currently available, TSI believes that new technological developments will enable our team to develop a solution far superior to what is currently available. Additionally, customers understand that our products may be applied to a wide range of uses for business and personal functions. 0000002161 00000 n The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project. If there are any decisions which must be made by specific individuals—for example authorizing additional funding by the project sponsor—this should also be stated here. The Quality Specialists will create and maintain Quality Control and Assurance Logs throughout the project. Registration will ensure you're notified project management templates and articles as they become available. 0 Whether combined or separate, most project management plan templates contain the following sections: Changes to any project must be carefully considered and the impact of the change must be clear in order to make any type of approval decisions. Activity duration estimating will be used to calculate the number of work periods required to complete work packages. All SmartVoice project work will be performed internally and no portion of this project will be outsourced. If the email is to bring an issue forward then it should discuss what the issue is, provide a brief background on the issue, and provide a recommendation to correct the issue. All funding decisions will also be made by the project sponsor. The Project Management Plan is a formal, approved document that defines how the project is executed, monitored, and controlled. All Rights Reserved. This part of the Project Plan provides a general description for the approach taken to identify and manage the risks associated with the project. Upon approval of scope changes by the Change Control Board and Project Sponsor the Project Manager will update all project documents and communicate the scope change to all stakeholders. Project Budgeting ▶ Download 3 different types of project budget templates, for simple to complex … Such as project planning, tracking, monitoring, and reporting phases. 0000002867 00000 n For larger or more complex projects, the Quality Management Plan may be included as an appendix or separate document from the Project Management Plan. Senior Programmer (1 position) – responsible for oversight of all coding and programming tasks for the SmartVoice Project as well as ensuring functionality is compliant with quality standards. The Project Manager is responsible for implementing the Quality Management Plan and ensuring all tasks, processes, and documentation are compliant with the plan. The project team will also review and validate the proposed schedule and perform assigned activities once the schedule is approved. This work breakdown structure template for Excel will help you plan out your project phases, along with the tasks and deliverables required for … Project Managers working on small to midsize projects can use Microsoft Excel to visualize, plan and track their projects. Integration Management includes all of the processes required to unify, … The project team is responsible for participating in work package definition, sequencing, duration, and resource estimating. All work will be performed internally. The following steps comprise TSI’s organization change control process for all projects and will be utilized on the SmartVoice project: Step #1: Identify the need for a change (Any Stakeholder) Requestor will submit a completed TSI change request form to the project manager Step #2: Log change in the change request register (Project Manager) The project manager will maintain a log of all change requests for the duration of the project Step #3: Conduct an evaluation of the change (Project Manager, Project Team, Requestor) The project manager will conduct an evaluation of the impact of the change to cost, risk, schedule, and scope Step #4: Submit change request to Change Control Board (CCB) (Project Manager) The project manager will submit the change request and analysis to the CCB for review Step #5: Change Control Board decision (CCB) The CCB will discuss the proposed change and decide whether or not it will be approved based on all submitted information Step #6: Implement change (Project Manager) If a change is approved by the CCB, the project manager will update and re-baseline project documentation as necessary as well as ensure any changes are communicated to the team and stakeholders. All attachments should be in one of the organization’s standard software suite programs and adhere to established company formats. In addition to this project plan template we have a detailed Cost Management Plan Template available on our website. Integration Management. Additionally, the Project Sponsor will sign off on the final acceptance of the project deliverable. Ideally, this process will be some type of organizational standard which is repeatable and done on most or all projects when a change is necessary. The Project Manager and team will determine the impact of the change on the schedule, cost, resources, scope, and risks. All project and subsidiary management plans will be reviewed and approved by the project sponsor. This project will result in the development of new voice recognition software and supports TSI’s corporate strategy of providing progressive solutions to clients which improve productivity in both the workplace and home environment. The communications requirements are documented in the Communications Matrix below. Start planning with our Project Plan Template. 0000005563 00000 n It should be a short paragraph or two summarizing the approach to risk management on this project. Responsibilities also include assisting with risk identification, determining impacts of change requests, and status reporting. %%EOF 0000000653 00000 n Obviously, planning comes in after you’ve initiated the project but before it’s executed. Here are a few project plan templates based on the guidelines above: 1. The SmartVoice Project will consist of a matrix structure with support from various internal organizations. The schedule will be maintained as a MS Project Gantt Chart by the SmartVoice Project Manager. Excessive detail is not necessary in this section as the other sections of the project plan will include this information. The Cost Management Plan: For complex or large projects the Cost Management Plan may be included as an appendix to the Project Plan or as a separate, stand-alone document.

project management plan template

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